Planning The Best Graduation Party

Planning The Best Graduation Party

Are you ready to celebrate with a graduation party?

Are you planning an event, more specifically a graduation party, in the near future? I love planning parties and events so much that I am currently planning my graduation party. However, I know other people do not like planning, so I compiled a to-do list for those in party planning mode. 

1. Gather Information about the event

The first step to organizing a graduation party or any other special event is to sort out the main details. In this case, answer a few questions.

-What day is Graduation? What time does the event start and finish? 

-Will there be limited seating at the actual Graduation? If so, should your party be held on a separate day? 

Having the answers to these most basic questions will help guide you throughout this process. I recommend completing this step no later than two months before the event, so you will have a good amount of time to plan your perfect party. 

2. Create Your Guest List

The next step to planning your perfect graduation celebration is creating the guest list. Sit down and make a list of all of the people you would like to invite. When making this list, keep in mind any constrictions from the information you had previously gathered. By making this list, you will be able to accurately gather an idea of the space you will need, how much food, and so on. Once you make this guest list, start to collect their contact information and mailing address to use later on in the process. 

3. Set Small Details: Venue, Time, ETC.

After gathering the guest list, I recommend that you sort out the small details of the event. What venue will the party be located in? What time will the graduation party start? Will there be a theme or specific colors used? Do we need to rent tables or chairs? What is the budget?  All of this information needs to be kept in a safe and easily accessible place throughout the planning process. Once you figure out all of these details, the rest of the process will fall into place more easily. 

4. Order Announcements and Mail the Invitations

Next, at least one month to two months in advance, you need to order graduation announcements or invitations. I recommend this timeline so that your guests will have plenty of notice to plan for your event.  Usually, the school will provide official “announcements” that can be purchased through their vendor of choice. However, if you are looking for something a little more unique, I recommend looking at Minted.  Through Minted, you can find more options for designs, and the product is of high quality.  As soon as the invitations come in, start sending them out to the people on the guest list!

5. Place orders for decorations and food

After sending out your invitations, you need to prepare the details of the event. If you are getting it catered, go ahead and place your order so the caterer will have enough notice to complete the job. For example, I placed an order for the cake at my party about one month in advance.  Also, begin to order the decorations for the party.  Use your theme or set color scheme to order decorations to bring a festive feeling to your event. Whether it is balloons or flowers, decorations are a great way to make your event stand out from the rest. 

6. Set Up Prior To The Event

Be sure to set an appropriate amount of time to decorate and set up before the event. I would also recommend getting your friends and family to help set up in advance so that you can enjoy your event more. More people helping out equals less stress for you! 

7. Enjoy your graduation Party

You did it! Whether you are entering the workforce or applying to graduate school, take the time to cherish this special moment with your friends and family. Be sure to be a good host or hostess by mingling with others at the party.

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